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I. Call to Order
At the meeting of October 10, 2006, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 10, 2006, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. Guilford County Schools’ Employee of the Month for October 2006
At the meeting of October 10, 2006, the board will recognize Jane Price, lead custodian at Triangle Lake Montessori, as the district’s October 2006 Employee of the Month. If you have questions regarding this item, please contact District Relations at 370-8386.
B. 2006 GCS Teacher of the Year and Finalists
At the meeting of October 10, 2006, the board will recognize the four Guilford County Schools Teacher of the Year Finalists as well as the Teacher of the Year winner, Shawn Watlington of Greensboro Middle College. The four Teacher of the Year finalists are: Rhonda Holmes Blue from Kirkman Park Elementary, Jake Henry from Southeast Middle, Teresa Potter from Page High, and Jason Thompson from the Academy at Lincoln. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of October 10, 2006, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of October 10, 2006, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of October 10, 2006, the minutes of the September 12 Regular Meeting, September 23 Retreat and September 28 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of October 10, 2006, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. 2005-06 Budget Amendments
At the meeting of October 10, 2006, the consent agenda includes state, local, federal, capital outlay and after school care enrichment services (ACES) budget amendments/transfers for the 2005-06 school year as follows:
State Public School Fund Amendment #9 reflects
- the year-end adjustments to align position/months of employment/categorical allotment budgets with actual expenditures and/or actual versus projected budgets (denoted by an asterisk on the attachment)
- the receipt of April, 2006 interest for School Technology Fund ($3,615)
- the transfers due to site-based requests and expenditures as of June 30, 2006
Local Current Expense Fund Amendment #9 reflects
- the receipt of actual versus planning allotment for state textbook funds ($5,172)
- the receipt of 21st Century Grant reimbursement from United Way of Greensboro ($16,105)
- the receipt of 21st Century Grant reimbursement from United Way of High Point ($31,000)
- the receipt of Smart Start reimbursement for May and June, 2006 ($73,545)
- the receipt of More at Four reimbursement for May and June, 2006 ($174,384)
- the receipt of NC Quest reimbursement for June, 2006 ($800)
- the receipt of NC Department of Child Development Grant - Preschool ($22,432)
- the receipt of High Point Communities in School reimbursement ($44,017)
- the receipt of Wellness Program yoga class fees ($2,900)
- the receipt of Youth Development Coordinator reimbursement from United Way of Greensboro ($56,030)
- the receipt of Youth Development Coordinator reimbursement from United Way of High Point ($42,864)
- the receipt of Project Fit America revenue ($25,600)
- the receipt of Time Warner Cable Grant quarterly payment ($8,014)
- the receipt of Greensboro Middle College refunds to the Middle School Chess Program ($13,795)
- the receipt of Greensboro Regional Realtors Association, Inc. donation for the Automatic External Defibrillators (AED) Initiative to purchase defibrillators ($2,247)
- the receipt of GrandPals reimbursement ($8,585)
- the receipt of School Impact Grant reimbursement for April, May and June, 2006 ($15,809)
- the transfers due to site-based requests and expenditures as of June 30, 2006
Federal Grant Fund Amendment #9 reflects
- the adjustments due to receipt of actual versus planning allotment for the following allotments:
- McKinney-Vento Homeless Assistance Act (-$5,466)
- Title VI - Safe and Drug-Free Schools & Communities ($5,467)
- the transfers due to site-based requests and expenditures as of June 30, 2006
Capital Outlay Fund Amendment #9 reflects
- the transfer of available funds within projects to purchase furniture and equipment
- the transfers due to site-based requests and expenditures as of June 30, 2006
School Nutrition Fund #1 reflects
- the actual revenues and expenditures as of June 30, 2006
After School Care Enrichment Services (ACES) Fund Amendment #9 reflects
- the receipt of 2005 winter holiday and 2006 spring break tuition revenue from Hunter Elementary
- 2005-06 revenue/expense adjustments due to increased enrollment at Jamestown Elementary
- the transfers due to site-based requests and expenditures as of June 30, 2006
If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
D. 2006-07 Budget Resolution
At the meeting of October 10, 2006, the consent agenda includes a recommendation for the board to adopt the 2006-07 Budget Resolution. The resolution reflects:
- current projections for state, federal, child nutrition and After School Care Enrichment Services (ACES) funding
- a county appropriation to the Local Current Expense Fund of $156,665,521 or $2,183.22 per pupil based on an enrollment of 71,759 students (actual 10th day GCS enrollment of 70,409 students + projected charter school enrollment of 1,350 students) and
- appropriations to the Capital Outlay Fund of $3,954,287 in Public School Building Capital Funds (PSBCF) and $7,000,000 in county appropriations
If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
E. Designation of Official Depositories and Appointment of School Treasurers for 2006-07
At the meeting of October 10, 2006, the consent agenda includes the board's approval of the official depositories and treasurers for the 2006-2007 school year. The North Carolina General Statute (N.C.G.S.) 115C-444 requires boards of education to designate the official depositories for all funds of the school district including the accounts of the individual schools. In addition, N.C.G.S. 115C-448 requires boards of education to appoint a treasurer for each school within the administrative unit. The administration recommends that (a) if an individual school wishes to do business with any financial institution which does not appear on the official depository listing, the account(s) will be established and maintained in accordance with GCS local school fund accounting procedures and collateralization requirements; and (b) if any school treasurer vacancy occurs during the fiscal year, the vacancy and/or replacement appointment will be reported to you via the monthly personnel action report. If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
F. Auction of Surplus Property
At the meeting of October 10, 2006, the consent agenda includes the board's approval to declare the provided list of items surplus property and to allow the administration to dispose of these items via a public auction. The auction is scheduled for Saturday, October 28, 2006 and will be held at the warehouse located at 529 W. Grimes Street in High Point. Dave’s Auctions, LLC of McLeansville, North Carolina, will conduct the auction. If you have any questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.
G. Second Reading – Policy JD, Student Discipline
At the meeting of October 10, 2006, the consent agenda includes a recommendation to approve for second reading Policy JD, Student Discipline. At the meeting on September 12, Policy JD, Student Discipline was approved for first reading. Following the first reading, the policy has been posted on the district website for a public comment period. No comments were received. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 819-2763, prior to the meeting.
VII. Staff Reports
A. Approval of Recommended Name for Northwest Guilford High School Football Stadium
At the meeting of October 10, 2006, Kevin Lear, chief operations officer, will present to the board a recommendation to name the Northwest High School football stadium: the R.L. Billings Stadium. Mr. Randy Southard, on behalf of the community, has requested that the Northwest Guilford High School football stadium be named in honor of a distinguished individual who has made outstanding contributions to the district, as well as the community. The board voted to study and fully consider the report and authorized a period of public comment or input prior to a second reading. The district received no comments. If you have any questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
B. Magnet Grant Update
At the meeting of October 10, 2006, Dr. Eric Becoats, chief of staff, and Dr. Don Hare, executive director of federal and special programs, will present to the board an update on the status of the magnet grant. If you have questions regarding this item, please contact Dr. Becoats at 378-8838 or Dr. Hare at 370-2375, prior to the meeting.
C. Construction Update
A. Bids for Construction at Northern Area Elementary School
At the meeting of October 10, 2006, Kevin Lear, Chief Operations Officer, will present to the board a recommendation to award of contracts to R. L. Casey, Inc. for general construction in the amount of $9,695,214; and to Access Controls Consultants for technology construction in the amount of $148,000 for Northern Area Elementary School.
Ten bids were received on September 28, 2006. The construction budget for this project is $13,068,525. The board awarded a contract for site grading with Jimmy R. Lynch & Sons, Inc., Pilot Mountain, North Carolina, in the amount of $940,535 on May 9, 2006. If you have questions regarding this item, please contact Mr. Lear at 819-2763 or John Mann, Purchasing Officer, at 370-3238, prior to the meeting.
B. Update on Gateway West/Union Hill Project
At the meeting of October 10, 2006, Dave Burnett, executive director of facilities and construction management, will present to the board an update on the Gateway West/Union Hill Project. If you have questions regarding this item, please contact Mr. Burnett at 819-2767, prior to the meeting.
3. Exercise Option to Purchase Property for Union Hill Elementary School
At the meeting of October 10, 2006, Kevin Lear, chief operations officer, will present a recommendation for the board’s approval to exercise the option to purchase the property located at and around 3511 Union Hill Court, High Point, North Carolina, at a price of $335,000. On June 26, 2006, the board approved an option on the four parcels located at the above mentioned address. The property contains approximately 6.67 acres adjacent to the current Union Hill school site. Subsequently, the Guilford County Board of Commissioners approved the price of $335,000 for the land under North Carolina General Statute 115C-426(f) on September 21, 2006. The property will be purchased from local bond proceeds currently authorized and appropriated in connection with the existing Union Hill Elementary School project ordinance. If you have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
VIII. Board Discussion
A. County Commissioners Proposal for School Funding Approach
At the meeting of October 10, 2005, Chairman Duncan will lead the board in a discussion regarding the County Commissioners Proposal for School Funding approach. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
B. Superintendent’s Goals
At the meeting of October 10, 2006, Chairman Duncan will lead the board in a discussion regarding the Superintendent’s Goals. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of October 10, 2006, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
X. Board Comments
At the meeting of October 10, 2006, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session
At the meeting of October 10, 2006, the board will address business requiring a closed session.
XII. Adjournment
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