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I. Call to Order
At the meeting of June 26, 2006, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of June 26, 2006, Chairman Duncan will call on a member of the Board to lead the Pledge of Allegiance and a Moment of Silence.
III. Public Comments
At the meeting of June 26, 2006, Chairman Duncan will call on members of the public who have requested an opportunity to address the Board.
IV. Approval of Agenda
At the meeting of June 26, 2006, Chairman Duncan will ask Board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions, please contact Chairman Duncan at 378-5315, prior to the meeting. If you have questions, please contact Chairman Duncan at 378-5315, prior to the meeting.
V. Consent Agenda
A. Personnel Action Reports
At the meeting of June 26, 2006, the Consent Agenda includes personnel actions as noted in the monthly Personnel Action Report requiring Board approval. Should there be any additional personnel action requiring Board approval, you will receive notification prior to the meeting. If you have any questions, please contact Mike Harris, Chief Human Resources Officer, at 370-8340, prior to the meeting.
B. 2005-06 Budget Amendments and Transfers
At the meeting of June 26, 2006, the Consent Agenda includes State, Local, Federal, Capital Outlay and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2005-06 school year as follows:
State Public School Fund Amendment #8 reflects
- the receipt of April 2006 substitute reimbursement ($18,400)
- the receipt of March 2006 interest for School Technology Fund ($5,477)
- the receipt of Children with Special Needs group home funds ($29,196)
- the receipt of transportation special fuel allotment ($125,895)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #8 reflects
- the receipt of Medicaid Administrative Claim reimbursements for quarter ending December 31, 2003 and March 31, 2004 ($381,622)
- the receipt of Smart Start reimbursement for March and April 2006 ($30,225)
- the receipt of More at Four reimbursement for March and April 2006 ($178,536)
- the receipt of NC Quest reimbursement for October, November and December 2005 ($10,217)
- the receipt of NC Department of Child Development ACES grant reimbursement ($59,571)
- the receipt of Recruiting donations ($250)
- the receipt of Partnerships in Education donation ($1,500)
- the receipt of Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment for substance abuse prevention initiatives ($66,250)
- the receipt of Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) donation ($100)
- the receipt of Revenue for Character Education from sale of seized vehicle 10% of storage costs collected on vehicles seized under North Carolina's DWI law and released to owner or lien holder ($10,921)
- the receipt of School Impact grant reimbursement for March 2006 ($4,288)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #8 reflects the receipt of installment payments for the following allotments:
- Emergency Impact Aid for LEA' s who enrolled students evacuated due to either Hurricane Katrina or Rita ($232,000)
- Emergency Impact Aid - IDEA LEA' s who enrolled students evacuated due to either Hurricane Katrina or Rita ($5,000)
To reflect adjustments due to receipt of initial versus planning allotment for the following allotments:
- Abstinence Until Marriage (-$10,789)
- IDEA VI-B ($5,017)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #8 reflects
- the transfer of available funds within projects to purchase furniture and equipment
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) Fund Amendment #8 reflects
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, Chief Financial Officer, at 370-8343, prior to the meeting.
C. 2006-2007 Insurance Coverage
At the meeting of June 26, 2006, the Consent Agenda includes a recommendation to approve insurance quotes for property, student athletic, and student accident for fiscal year 2006-2007. At the June 13, 2006 meeting, the Board approved quotes on the following lines of insurance coverage for fiscal year 2006-2007: General Liability; Auto, Garage Keeper, and Garage Liability; Law Enforcement Liability; Errors & Omissions; Excess Worker’s Comp. & Employer’s Liability; High School Catastrophic and Middle School Catastrophic. If you have questions, please contact Sharon Ozment, Chief Financial Officer, at 370-8343 or Wanda Frazier, Program Administrator for Fixed Assets/Risk Management, at 370-3245, prior to the meeting.
D. Contract for Non-Frozen Juice and Sports Drinks
At the meeting of June 26, 2006, the Consent Agenda includes a recommendation that the Board reject the bids received on May 5, 2006 for non-frozen juice and sports drinks for School Nutrition Services for the 2006–2007 school year. The Administration further recommends the Board award a contract in the amount of $267,655 to Institution Food House, Inc., to provide non-frozen juice and sports drinks for School Nutrition Services for the 2006–2007 school year. Two bids were received on May 5, 2006. These bids are for food/commodities; therefore, three bids were not required. The “three-bid” rule only applies to the first opening of construction bids over $300,000.
The Administration recommended that these bids be rejected based on the following criteria:
- The potential contractor must have in stock or be able to obtain all items listed in product specifications.
Based on the specifications, we are requesting that the Board reject these two bids.
On June 14, 2006, the District again received three bids for non-frozen juice and sports drinks for School Nutrition Services with Institution Food House, Inc., Hickory, North Carolina, submitting the lowest responsive bid of $267,655. If you have questions regarding this item, please contact John Mann, Purchasing Officer, at 370-3238, prior to the meeting.
VI. Staff Reports
A. Naming of Facilities
1. New Southern Area Middle School
At the meeting of June 26, 2006, Kevin Lear, Chief Operations Officer, will present to the Board information relating to the naming of the new southern area middle school. The project team has received input from the community about an appropriate name for the new school. The community submitted fifteen names to be considered . Following a full review of suggested names and the criteria for selection, the project team has reported out a recommendation of Southern Guilford Middle School. The Administration recommends that the Board study and fully consider the recommendation by the Project Team, following a period of public comment or input, or direct the administration to request the project team to provide any further information as may be required by the Board in order to more fully consider the request and to make a decision. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
2. Grimsley High School Baseball Field
At the meeting of June 26, 2006, Kevin Lear, Chief Operations Officer, will present to the Board information relating to the naming of the baseball field at Grimsley High School. Members of the community have requested that the Grimsley High Baseball Field be named in honor of two distinguished individuals who have made outstanding contributions to the Guilford County School district, as well as the community. The proposed name is as follows: Young-McCall Baseball Field. The Administration recommends that the Board study and fully consider the recommendation of Young-McCall Baseball Field, following a period of public comment or input, or direct the administration to request the members of the community to provide any further information as may be required by the Board in order to more fully consider the request and to make a decision. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
B. 2006-2007 Budget Update
1. Budget Cuts/Adjustments
At the meeting of June 26, 2006, Sharon Ozment, Chief Finance Officer, will present to the Board an update based on the budget approved by the House and Senate. She will also discuss possible budget adjustments that will be needed to balance the 2006-2007 budget due to the short-fall in funding from our County Commission. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
2. 2006-2007 Interim Budget Resolution
At the meeting of June 26, 2006, Sharon Ozment, Chief Finance Officer, will present a recommendation that the Board approve an interim budget resolution in accordance with North Carolina General Statute 115C-434. This resolution is predicated upon (1) a county appropriation to the local current expense fund for fiscal year 2006-2007 of $156,665,521; (2) a county appropriation to the capital outlay fund for fiscal year 2006-2007 of $7,000,000; and (3) any budget amendments/transfers being reported to the board of education on a monthly basis and entered into the board minutes. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
3. Anti-Racism Training for Mission Possible Schools
At the meeting of June 26, 2006, Valerie Collins, Chief Curriculum and Organizational Development Officer , will present a recommendation that the Board approve entering a contract with the Leadership and Empowerment Institute to provide anti-racism training for Mission Possible schools during the months of July and August 2006 for a total amount of $154,000. During these two and a half day sessions, participants from Mission Possible schools will receive training to enable them to effectively deal with both cultural competence and racial dynamics in the classroom and workplace. As a result participants will have a foundation to examine their perceptions about race, student abilities and culture. Workshops being held during the month of June are progressing well with session enrollments reaching capacity. The costs of those sessions total $66,000 and are being conducted under a separate contract. If you have questions regarding this item, please contact Ms. Collins at 370-2305, prior to the meeting.
3. SpringBoard Agreement for Middle Schools
At the meeting of June 26, 2006, Valerie Collins, Chief Curriculum and Organizational Development Officer , will present a recommendation that the Board approve an agreement with The College Board for the period of July 1, 2006 to June 8, 2007, at a cost of $214,771 for SpringBoard subscription, services and materials for middle schools. SpringBoard is a unique program designed around the rigorous College Board Standards for high school and college success. By backward-mapping the competencies students should master from grade 12 down to grade six, SpringBoard enables our teachers to provide a systematic, seamless, and rigorous curriculum throughout middle school to better prepare them for high school and to increase the rigor of our middle school language arts and mathematics classrooms. The programs are designed to help prepare more students for AP and other rigorous high school classes and use a student-centered approach and exploratory, hands-on activities. Preliminary analysis in SpringBoard classrooms across the country show increased student engagement (more than 80 percent of students on-task and focused) and increased achievement.
Guilford County Schools (GCS) will train all middle school language arts and math teachers in SpringBoard. Teachers will attend face-to-face professional development to learn new pedagogical strategies for teaching mathematics and English language arts, and how to use SpringBoard's resources to their fullest. Teachers will also have year-round access to online mentors and a community of peers to share best practices and questions. GCS will provide curriculum coaches who will meet with teachers regularly to support SpringBoard in their classrooms. After teachers attend the professional development, they can use SpringBoard's instructional resources online or from their printed teacher's manual. Each SpringBoard level includes several lessons with enough content to teach, test and re-teach if necessary. All instructional resources are aligned to the College Board Standards for College Success and North Carolina standards. If you have questions regarding this item, please contact Ms. Collins at 370-2305, prior to the meeting.
C. Governor’s Low Performing High School Reform Initiative
1. Possible Options – Talent Development; First Things First; International Studies; Middle College; High Schools That Work; New Schools Project
At the meeting of June 26, 2006, Superintendent Grier will update the Board regarding Governor Easley’s agenda to improve low-performing high schools. As a part of Governor Easley’s plan, high schools where less than 60 percent of students did not meet proficiency on end-of-course test for the past two years will be required to select from a menu of proven, long-term restructuring options or the school will be reconstituted and redesigned through the state’s New Schools Project. Guilford County Schools impacted by this requirement include: 1- Andrews High; 2- Dudley High; 3- Eastern High; 4- High Point Central; 5- Smith High; 6- Southern High; 7- A&T Middle College High; and, 8- Bennett Middle College High. If you have questions regarding this item, please contact Dr. Grier at 370-8992, prior to the meeting.
2. Early College Academy at High Point Central
At the meeting of June 26, 2006, Dr. Eric Becoats, Chief of Staff, will present to the Board a proposal for the Early College Academy at High Point Central. This concept is one of the options available for High Point Central as a restructuring strategy under the Governor’s comprehensive plan. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
3. Principal/Leadership Training Requirement
At the meeting of June 26, 2006, Superintendent Grier will update the Board regarding the requirement for principals of high schools not meeting the 60 percent proficiency level to receive extensive training or be reassigned to other positions. If you have questions regarding this item, please contact Dr. Grier at 370-8992, prior to the meeting.
D. Surveys
At the meeting of June 26, 2006, Dr. Eric Becoats, Chief of Staff, will present highlights of the Climate Survey for non-teaching staff and results of the Student Safety Survey and what action will be taken as a result of the surveys. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
VII. Reports from the Chairman, if needed
At the meeting of June 26, 2006, Chairman Duncan will share reports of the Board’s activities should there be any events to be reported.
VIII. Closed Session, if needed
At the meeting of June 26, 2006, the Board will address business requiring a closed session, if needed.
IX. Board Comments
At the meeting of June 26, 2006, Board members will each be allowed two minutes to make remarks, as they deem appropriate.
X. Adjournment
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