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I. Call to Order
At the meeting of October 9, 2007, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 9, 2007, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for October 2007
At the meeting of October 9, 2007, the board will recognize Leigh Hebbard, assistant principal at Eastern High, as the district’s October Employee of the Month. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
B. GCS Volunteer of the Month for October 2007
At the meeting of October 9, 2007, the board will recognize Wanda Cornwell, a volunteer at Alderman Elementary, as the district’s October Volunteer of the Month. If you have any questions regarding this item, contact District Relations at 370-8386, prior to the meeting.
C. 2007 GCS Principal of the Year and Finalists
At the meeting of October 9, 2007, the board will recognize Valerie Akins, principal at Aycock Middle, as the district’s Principal of the Year. The Board will also recognize Revonda Johnson as the district’s secondary Principal of the Year, as well as finalists Grenita Lathan, Darcy Kemp and Pam Misher. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of October 9, 2007, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of October 9, 2007, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. September Meeting Minutes
At the meeting of October 9, 2007, the minutes of the September 13 Regular Meeting, September 22 Retreat and September 25 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports (Revised)
At the meeting of October 9, 2007, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Budget Amendments and Transfers
At the meeting of October 9, 2007, the Consent Agenda includes State, Local, Federal, Capital Outlay, Child Nutrition Fund and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2006-07 school year as follows:
State Public School Fund Amendment #8 reflects:
- the year-end adjustments to align position/months of employment/categorical allotment budgets with actual expenditures and/or actual versus projected budgets (denoted by an asterisk on the attachment)
- the receipt of additional allotment for second semester Early College Program Transportation costs [only expenditures for mileage that would not otherwise have been expended (such as shuttle routes, routes operating on days when other schools are not in session, etc.) were considered by the North Carolina Department of Public Instruction.] ($86,693)
- the funds returned to NCDPI that were allotted to GCS in error for a Principal Fellow Intern who was assigned to Winston-Salem Forsyth (-$7,735)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #8 reflects:
- the receipt of:
- Medicaid Direct Services Reimbursement Program reimbursements received from April 12, 2007 through June 30, 2007 ($177,660)
- Smart Start reimbursements for April, May & June, 2007 ($126,965)
- More at Four reimbursements for April, May & June, 2007 ($491,873)
- United Way reimbursement for Gateway Education Center ($539,746)
- Registration and sponsor fees for Large City Schools Superintendents' (LCSS) Conference hosted by GCS June 27-30, 2007 ($40,000)
- Human Resources Wellness Program donations ($400)
- United Way of Greater High Point funds for the Middle School Chess Program ($43,604)
- College tuition reimbursements from Greensboro Middle College students ($14,200)
- Community Foundation of Greater Greensboro donation for the Automatic External Defibrillators (AED) Initiative to purchase defibrillators ($1,500)
- Library Services and Technology Act (LSTA) School Library Collection Development Grant from State Library of NC for Eastern Guilford High School (EGHS) ($4,721)
- EGHS donations ($1,628)
- the 2005-06 encumbrance reserve ($3,338,711)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #8 reflects:
- the allotment adjustment for the following grants:
- Title I - Low Performing Schools (-$11,707)
- FIE - Low Performing Schools CSRD Grant ($-64,811)
- Abstinence Education ($10,815)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #7:
- Reflects the transfer of available funds within projects from construction to furniture/equipment as follows: Eastern High ($500,000), Ferndale Middle ($810,000), Florence Elementary ($100,000), Gibsonville Elementary ($120,000), Guilford Elementary ($300,000), Morehead Elementary ($5,774.86), Northeast High ($46,000), Northern Elementary ($270,000), Oak View Elementary ($190,254.58), Pearce Elementary ($300,000), Peeler Elementary ($10,000), Southern High ($126,038.62), Southern Middle ($600,000) and Stokesdale Elementary ($60,000). [$3,438,068.06]
- Reflects the transfer of available funds within the Smith Academy project ($31,417.99) and the Southwest High School project ($30,758.27) from furniture/equipment to construction. [$62,176.26]
- To correct posting error on Amendment #3 ($8,000,000) and Amendment #6 ($3,024,000)
Child Nutrition Fund #1 reflects:
- the actual revenues and expenditures as of June 30, 2007
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #7 reflects:
- the receipt of revenue for summer programs at Florence, Hunter and Oak Ridge elementary schools
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
D. 2007-08 Budget Resolution
At the meeting of October 9, 2007, the consent agenda includes a recommendation to approve the 2007-08 budget resolution. If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
E. Designation of Official Depositories and Appointment of School Treasurers for 2007-08
At the meeting of October 9, 2007, the consent agenda includes a recommendation to approve the official depositories and treasurers for the 2007-08 school year. The North Carolina General Statute (N.C.G.S.) 115C-444 requires boards of education to designate the official depositories for all funds of the school district including the accounts of the individual schools. In addition, N.C.G.S. 115C-448 requires boards of education to appoint a treasurer for each school within the administrative unit.
The administration recommends that (a) if an individual school wishes to do business with any financial institution which does not appear on the official depository listing, the account(s) will be established and maintained in accordance with GCS local school fund accounting procedures and collateralization requirements; and (b) if any school treasurer vacancy occurs during the fiscal year, the vacancy and/or replacement appointment will be reported to you via the monthly personnel action report. If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
VII. Staff Reports
A. Approval for Naming of New Wing at Oak View Elementary
At the meeting of October 9, 2007, Leo Bobadilla, chief operations officer, will present to the board information regarding the naming of the new wing at Oak View Elementary. As reported at the September 13, 2007 board meeting and pursuant to our procedure on the naming of schools (FDCA-P), a nomination form and accompanying support documents have been turned in for review and consideration regarding the naming of the new wing. The nomination is being brought forward by Ms. Janet Curlee, on behalf of the project team, in honor of an individual. The name being proposed for your consideration is: Doris T. Davis Hall.
After reviewing the materials and hearing from members of the public, the board voted to post the proposed name on the district Web site for a period of public comment and feedback. Five public comments on the name have been received. The comments are summarized as follows: four in favor of Doris T. Davis Hall and one in favor of Doris Davis Hall. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763, prior to the meeting.
B. Approval for Naming of the New Gymnasium at Northwest High School
At the meeting of October 9, 2007, Leo Bobadilla, chief operations officer, will present to the board information regarding the naming of the new gymnasium at Northwest High School. As reported at the September 13, 2007 board meeting and pursuant to our procedure on the naming of schools (FDCA-P), a nomination form and accompanying support documents have been turned in for review and consideration regarding the naming of the new gymnasium. The nomination is being brought forward by Mr. Stan Morgan and Mr. Randy Hunter, on behalf of the NW Gymnasium Committee and surrounding community, in honor of an individual. The name being proposed for your consideration is: Roger L. Nelson Gymnasium. After reviewing the materials and hearing from members of the public, the board voted to post the proposed name on the district Web site for a period of public comment and feedback. One public comment on the name has been received. The comment is summarized as follows: In favor of Roger Nelson Gymnasium. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763, prior to the meeting.
C. Update – Diversity Office
At the meeting of October 9, 2007, Monica Walker, diversity officer, will present to the board an update on the diversity office activities. If you have questions regarding this item, please contact Ms. Walker at 370-8999, prior to the meeting.
D. Eastern Guilford High School Cash Flow
At the meeting of October 9, 2007, Sharon Ozment, chief finance officer, will present to the board a recommendation for a phased replenishment of the funds proposed to be temporarily transferred from the existing capital improvement projects to the Eastern Guilford High School project. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
VIII. Board Discussion
North Carolina State Board Association (NCSBA) Conference Delegates
At the meeting of October 9, 2007, Chairman Duncan will lead a discussion of North Carolina School Board Association delegates. NCSBA will hold its annual conference on November 5-7, 2007 at the Koury Convention Center in Greensboro, North Carolina. The Guilford County Board of Education is eligible to have four board members serve as voting delegates at the conference. If you have questions, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of October 9, 2007, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
X. Board Comments
At the meeting of October 9, 2007, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session, if needed
At the meeting of October 9, 2007, the board will address business requiring a closed session, if needed.
XII. Adjournment
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