I. Call to Order
At the meeting of April 8, 2003, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of April 8, 2003, Chairman Duncan will call on a member of the Board to lead the Pledge of Allegiance and a Moment of Silence.
III. Public Comments (GP-3)
At the meeting of April 8, 2003, Chairman Duncan will call on members of the public who have requested an opportunity to address the Board.
At the meeting of April 8, 2003, Chairman Duncan will ask Board members to review the meeting agenda and will call for a motion to approve or revise it. Contact Chairman Duncan, at 378-5315, prior to the meeting, if you have questions.
V. Recognitions
A. Project Fit America All-Star Teacher (GP-3)
At the meeting of April 8, 2003, the Board will recognize the Project Fit America All-Star Teacher Kim Berg, a physical education teacher at Alamance Elementary. Robin Bergeron-Nolan, Curriculum Specialist for Health and Physical Education and Phil Barbee, Financial Officer at the Moses Cone-Wesley Long Community Health Foundation, will introduce Ms. Berg and will present her with the Project Fit America All-Star Teacher Award. If you have any questions about this recognition, contact Ms. Bergeron-Nolan, Curriculum Specialist for Health and Physical Education, at 370-8333, prior to the meeting.
B. Proclamation for School Library/Media Week & Presentation (GP-3)
At the meeting of April 8, 2003, the Board will recognize April 6 - 12, 2003 as National Library/Media Week. This recognition will also include a presentation to the Board by Tricia Goodman, Media Specialist at Sternberger Elementary and President of the Guilford Association of School Librarians. If you have questions about this recognition, please contact Julie Zwahr, Executive Director for Communications and Community Relations, at 370-8386 or Ms. Goodman, at 294-7390, prior to the meeting.
VI. Staff Reports
A. Ends Policy Monitoring Report (B/SR-5)
1. Academic Achievement, E-2, Employment Skills (E-2.9)
At the meeting of April 8, 2003, Dr. Chuck Morris, Chief of Staff, and Sylvia Anderson, Director of Career Technical Education, will a present a monitoring report relative to Policy E-2 Academic Achievement, Section E-2.9, Students will be proficient in career and vocational skills and will demonstrate the knowledge, basic skills and abilities required for employment. If you have any questions about this report, contact Dr. Morris, at 370-8396 or Ms. Anderson at 370-8357, prior to the meeting.
B. Extended School Day (EL-14)
At the meeting of April 8, 2003, Superintendent Dr. Terry Grier will present to the Board information regarding legislation approved by the North Carolina General Assembly on April 2, 2003 that allows local Boards of Education additional flexibility with regard to instructional time lost due to inclement weather. If you have any questions about this discussion, contact Superintendent Grier, at 370-8992 or Board Attorney Jill Wilson, at 373-8850, prior to the meeting.
C. Attendance Zones for Global Studies Magnet Program (EL-10)
At the meeting of April 8, 2003, Dr. Delores Fogg, Associate Superintendent for School Improvement, will present information to the Board regarding the attendance and transport zones for duplicate magnet programs in the school district. If you have any questions, contact Dr. Fogg, at 370-2305, prior to the meeting.
D. Contract with Sodexho School Services for Outsourcing of Custodial Services (EL-8)
At the meeting of April 8, 2003, Board Attorney Jill Wilson will review with the Board the proposed contract for outsourcing custodial services. If you have any questions, contact Attorney Wilson, at 373-8850, prior to the meeting.
VII. Consent Agenda
A. March 2003 Meeting Minutes
At the meeting of April 8, 2003, the minutes of the March 3 Special Called Meeting, March 11 Regular Monthly Meeting, March 17 Special Called Meeting, March 18 Special Called Joint Meeting with Board of County Commissioners, and, March 27 Work Session will be presented for approval. If you have questions or suggested revisions, please contact Chapel Thompson, at 370-8992, prior to the meeting.
B. Personnel Action Report for the Period Ending March 21, 2003 (EL-4)
At the meeting of April 8, 2003, the Consent Agenda includes personnel actions as noted in the monthly Personnel Action Report requiring Board approval. Should there be any additional personnel action requiring Board approval, you will receive notification prior to the meeting.
If you have any questions, please contact Mike Harris, Associate Superintendent of Human Resources, at 370-8340, prior to the meeting.
C. 2002-2003 Budget Amendments/Transfers Report (EL-8)
At the meeting of April 8, 2003, the Consent Agenda includes State, Local, Federal, and After School Care Fund budget amendments/transfers for the 2002-03 school year as follows:
- State Public School Fund Amendment #7 reflects the allotment revisions for: January 2003 substitute reimbursements ($13,725); reversion of Driver Training funds based on projected spending through June 30, 2003 (-$300,000); January 2003 fines, forfeitures, interest, and capital funds for school technology ($31,586); Exceptional Children 60-day student transfer correction (-$36,120); special fuel allotment for transportation ($81,768) and to reflect transfers due to site-based requests and year-to-date expenditures.
- Local Current Expense Fund Amendment #7 reflects the receipt of Children with Special Needs donation ($1,000); Smart Start reimbursement for December 2002 and January/February 2003 ($169,150); Tobacco Education Alternative Grant ($100,000); Project Fit America funds ($1,500); and to reflect transfers due to site-based requests and year-to-date expenditures.
- Federal Grant Fund Amendment #6 reflects the reversion of unspent sales tax refund dollars in the Learn and Serve Grant (-$15) and to reflect transfers due to site-based requests and year-to-date expenditures.
- After School Care Fund #7 reflects transfers due to site-based requests and year-to-date expenditures.
If you have questions regarding any of the budget amendments or transfers, please contact Sharon Ozment, Chief Financial Officer, at 370-8343, prior to the meeting.
D. Sedgefield Elementary School Adjacent Property (EL-9)
At the meeting of April 8, 2003, the Consent Agenda includes the Board's approval to authorize
the administrative staff to negotiate an option to purchase two parcels of land adjacent to Sedgefield Elementary at the appraised price of $138,000. This option to purchase is to be in the amount of $1,000 and for at least 140 days with a ninety-day extension period. A recent new addition and mandated additional parking has reduced the land available for play space at the school. The land area of the house at 4003 Frazier Road and lot is approximately 1.17 acres. Two sides of the two parcels border upon the school's property. If you have questions regarding these contracts, please contact Dr. John Wright, Associate Superintendent for Administrative Services, at 819-2763, prior to the meeting.
E. Auction of Surplus Property (EL-9)
At the meeting of April 8, 2003, the Consent Agenda includes the Board's approval to declare the list of items provided surplus and to allow the administration to dispose of these items via a public auction. The auction is scheduled for May 17, 2003 at the Rena Bullock School site. Action Auction, Inc. of Greensboro will conduct the auction. If you have questions about the list of items recommended for disposal or the auction, please contact Steve Crompton, Purchasing Officer, at 819-2734, prior to the meeting.
F. Executive Limitations Monitoring Report (B/SR-5)
1. Policy EL-5, Staff Compensation
At the meeting of April 8, 2003, the Consent Agenda includes the superintendent's internal monitoring report regarding Policy EL-5 Staff Compensation. This annual report, presented in April, provides evidence of the district's efforts to develop compensation and benefit plans that adequately reward employees consistent with organizations of comparable size and type and consistent with available resources. If you have questions regarding this report, please contact Mike Harris, Associate Superintendent of Administrative Services, at 370-8340, prior to the meeting.
2. Policy EL-6, Staff Evaluation
At the meeting of April 8, 2003, the Consent Agenda includes the superintendent's internal monitoring report regarding Policy EL-6 Staff Evaluation. This annual report, presented in April, provides evidence of the district's efforts to develop an evaluation system that links employee performance with their contribution toward achieving the Board's Ends policies and their compliance with the Board's organizational limitations policies. If you have questions regarding this report, please contact Mike Harris, Associate Superintendent of Administrative Services, at 370-8340, prior to the meeting.
3. Policy EL-7, Budget/Financial Planning
At the meeting of April 8, 2003, the Consent Agenda includes the superintendent's internal monitoring report regarding Policy EL-7 Budget/Financial Planning. This annual report, presented in April, provides evidence of the district's efforts as they relate to financial planning for any fiscal year to not materially deviate from the Board's Ends policies, risk fiscal jeopardy to the district, or fail to be derived from a multi-year plan. If you have questions regarding this report, please contact Sharon Ozment, Chief Financial Officer, at 370-8343, prior to the meeting.
VIII. Board Discussion
At the meeting of April 8, 2003, the Board will discuss the process for Student Reassignment Requests and Appeals. If you have any questions about this discussion, contact Chairman Duncan at 378-5315 or Dr. Delores Fogg, Associate Superintendent for School Improvement, at 370-2305, prior to the meeting.
IX. Reports from the Chairman (GP-5)
At the meeting of April 8, 2003, Chairman Duncan will share reports of the Board's activities should there be any events to be reported.
X. Closed Session
At the meeting of April 8, 2003, the Board will address business requiring a closed session.
XI. Board Comments (GP-2)
At the meeting of April 8, 2003, Board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Adjournment
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